PRIVACY STATEMENT CUSTOMER AND SUPPLIER ADMINISTRATION
Collection and use of personal data of (potential) customers, suppliers and other contractors We would like to inform you that ALUDEX BV will collect and use the personal data that you provide to us, as this is necessary to be able to form any agreement with you and act on those agreements. This applies to (potential) customers as well as to existing relationships with whom we already do business. If you are a (potential) customer of ours, we use your data to be able to send you a quotation, to be able to determine which specifications or wishes a specific item or service must meet, to be able to deliver goods or to be able to perform work for you, to be able to invoice you and communicate with you smoothly and efficiently about the execution aspects of the agreement. If you are a (potential) supplier or other contractor, your personal data is also necessary for the creation and execution of the agreement. For purchasing, this is necessary to be able to let you know which specifications or wishes a particular item or service must meet in our opinion, to be able to send you a quotation request or to be able to place an order with you, to be able to pay your invoices and communicate with you about other aspects of the agreement smoothly and efficiently. You are not obliged to provide us with your personal data. If you do not provide us with any or insufficient personal data, it is possible that we will not be able to carry out the aforementioned activities. In connection with the execution of any agreement with you, it is possible that we must provide your personal data to parties that supply parts, materials and products to us or perform work on our behalf. We also use external server space for the storage of (parts of) our sales and purchasing administration, which includes your personal data. Your personal data is therefore provided to our server room provider. We also use Microsoft Office and the associated storage facilities for e-mails and other files. Because we do not yet use a newsletter mailing service, your personal data will therefore not be passed on to the provider of this service. Even when you visit our website, no data is collected or passed on to external parties. The online request form that you complete yourself will only be forwarded to ALUDEX BV and will therefore only be used to inform you about your request. If you have requested a quote from us but you have not become a customer with us, we will delete your data no later than three years after our last contact. Also, if we have received a quotation from you, but we have not become a customer of yours, your personal data will be deleted no later than three years after our last contact. If you have become our customer or vice versa, we will retain your personal data for a period of seven years after the end of the financial year in which the agreement with you has been fully executed. The period of seven years corresponds to the AVG - Privacy statement ALUDEX – Version 1 – 24.05.2018 www.aludex.com period within which we are obliged to keep our administration for the tax authorities. After this period, we will delete your personal data. You have the right to request to view your own personal data. If there are grounds to do so, you may also ask us to add to your personal data or to update or correct any inaccuracies. In addition, you have the right to ask us to delete your personal data or to restrict the use of your personal data. You can also object to the collection and use of your data or file a complaint with the Dutch Data Protection Authority.
Finally, you can request to obtain your personal data or to transfer this data to another party. To exercise your rights, please contact: ALUDEX BV Human Resources Department, Baardmeesweg 19, NL-3898 LD, Zeewolde Tel: +31 (0)36-5224777 or hr[at]aludex.com.
Of course, you can also contact us for all other questions about the collection and use of your personal data.